Code of Conduct
Code of Conduct for Directors
The Board of Directors observes the “Directors’ Code of Conduct” outlined below which aims to provide guidance for proper standard of conduct for the Board of Directors:-
- A Director must act honestly, in good faith and in the best interests of the Company as a whole.
- A Director has a duty to use due care and diligence in fulfilling the functions of office and exercising the powers attached to that office.
- A Director must use the powers of office for a proper purpose, in the best interest of the Company as a whole.
- A Director must recognise the primary responsibility is to the Company’s shareholders but should where appropriate, have regard to the interests of all stakeholders of the Company.
- A Director must not make improper use of information acquired as a Director.
- A Director must not take improper advantage of the position of Director.
- A Director must not allow personal interests, or the interest of any associated person, to conflict with the interests of the Company.
- A Director has an obligation to be independent in judgement and actions and to take all reasonable steps to be satisfied as to the soundness of all decisions taken by the Board of Directors.
- Confidential information received by a Director in the course of the exercise of director’s duties remain the property of the Company from which it was obtained and it is improper to disclose it, or allow it to be disclosed, unless the disclosure has been authorised by the Company, or the person from whom the information is provided, or is required by law.
- A Director should not engage in conduct likely to bring discredit to the Company.
- A Director has an obligation, at all times, to comply with the spirit, as well as the letter, of the law and the principles of this code.
- To ensure probity, a Director has an obligation to declare any vested interest in any matter discussed at the Board meetings and to remain separate and independent of any process.
- Directors are encouraged to report unlawful/unethical behaviour and actively promote ethical behaviour whilst protecting those who report violations in good faith.
Code of Conduct for Employees
The Group has established a standard Code of Conduct for employees and all employees and new recruits are briefed on the code and are required to acknowledge in writing their acceptance and understanding of the code. Employees are expected to observe the high standards of integrity and honesty.
The key elements of the Code are characterised by:-
- Fairness, honesty and loyalty supporting all actions.
- Being aware of and obeying the law.
- Individually and collectively contributing to the wellbeing of shareholders, customers, the economy and the community and avoiding behaviour which is likely to reflect badly on employees and the Company.
- “Openness” and “public disclosure” as the test of all actions.
- Treat all employees, suppliers, customers and visitors with courtesy and respect.
- Declare any conflict of interest between their role as an employee of Muda Group and their involvement in outside activity.
- Are aware of Muda Group’s codes, policies and procedures as set out in the policy manual and that they comply with them.
- Maintain the highest standard of quality in the provision of services.
- Always acknowledge other people’s works and ideas.
- Always put safety first and do their utmost to comply with health and safety requirements.
- Comply with all environment laws and standards.
- Engage in harassing behaviour towards employees, suppliers, customers or visitors.
- Discriminate on the basis of irrelevant characteristics, such as sex, race, disability, pregnancy, age, marital status, transgender, or sexual preference.
- Perpetrate, permit or fail to report violations of any federal, state or local government law and regulations.
- Use drugs or alcohol on the premises or come to work while affected by either.
- Use the Internet for personal use, except with express permission of their manager.
- Use email to send sexually explicit, suggestive, or other harassing material.
- Use Muda’s information or work time for private gain.
- Divulge confidential Muda’s information to competitors, suppliers, customers or the media.
- Misappropriate Muda’s funds or property.
- Misappropriate funds or property of suppliers or customers.
- Falsify reports.
- Breach copyright.
- Promote a team spirit amongst employees through their own behaviour.
- Maintain confidentiality when conducting investigations into employee grievances.
- Avoid bias in decision making
- Do not accept bribes, gifts or benefits
- Ensure compliance with Muda’s procedures when counselling and disciplining employees
Muda Group employees must ensure that they:–
Employees must also ensure that they do not:-
In addition to complying with all the above, managers and supervisors also have the responsibility to execute their managerial and supervisory duties with fairness.
Managers and supervisors must also ensure that they:-